The staff in the office of the CoE are experienced and dedicated:
The Office of the CoE is equipped with the the state-of-the-art technology infrastructure for effective functioning:
The functioning of the Office of the CoE
The Office of the Controller of Examinations is an autonomous body with well-defined responsibilities
and adequate authority to discharge them.
The functioning
of the Controller of Examinations is totally computerized which helps in time bound conduct of
examinations, declaration of results and
in making the system
transparent and accountable.
The current system of evaluation has been in practice since 1999 (grant of autonomy) with minor changes from time to time. The ratio
of central and door evaluation has changed depending
the number of scripts. Some
of the reforms made with reference to evaluation are:
A transparent evaluation process
The different stages of evaluation are outlined below:
Weightage
for continuous assessment is as follows:
The entire examination system, starting from the preparatory phases and conduct of the examinations, right up to the publication of the results and mark sheets is computerized, with effective work-flow management. Seamless transition between the various phases of the examination process has thus been achieved. All information regarding the conduct of end-of-semester examination, is maintained confidentially in the computers in the Office of the Controller of Examinations as well as in the secure central servers. Databases contain the list of paper-setters, examiners and details regarding the same. Student details and details of faculty handling papers is maintained. Photographs of students are scanned and maintained in conjunction with their register number as the identifying key, for the purposes of printing in the mark sheets. Printing of examination application forms and hall tickets is also done efficiently in the Office of the Controller of Examinations. Question papers for the Mid-semester and Model Examinations are
set by all the Departments on their computer and a record is centrally
maintained. The intranet facility that connects all departments on campus and
the internet connectivity available to all, enables this process. The
state-of-the-art printing and copying facilities in the Office of the
Controller of Examinations enables the quick and efficient printing of
neat-looking question paper copies for these examinations. There are two main software packages that aid in the computerized examination process. These are briefly described below. 1) Examinations Software Package – “Adhyaksha” Adhyaksha is a web-based application developed entirely by the faculty of the Department of Computer Science, to manage the workflow at the Office of the Controller of Examinations. Adhyaksha is a web portal that provides an integrated and secure window of access to information and services to do with student evaluation.
At the beginning of every semester, the HoD of every department sets the nominal rolls for each class through a simple, 3-step process in Adhyaksha. The process consists of only choosing the appropriate subjects - no keying-in needs to be done. The CIA marks are entered into the software by the faculty of all Departments through the user-friendly interface provided by Adhyaksha. Marks of all internal tests, assignments, examinations and attendance are entered in the templates provided and automatic calculation of all intermediate totals and the final internal assessment marks is done by the system. This can be viewed while keying in itself. The security of the system is ensured through password authentication, and a subject's internal assessment can be accessed only by the faculty member handling the paper and the Department Head. When all components of internal assessment have thus been entered by the faculty member concerned, the students check it. It is only the HoD of the concerned department who has the rights to submit the CIA to the Controller. When the HoD logs in to the system and clicks the submit button for the CIA for a particular paper, then the CIA for that paper gets submitted to the Controller and no further changes tot he CIA are possible. It is only after this submission by the HoD that the internal assessment becomes accessible to the Controller, and the Controller's office alone has the online authority to take prints of the final CIA marks using the software itself. These print-outs are then given to students to formally sign against their marks. This copy of the CIA marks are filed for the record by the Controller's office. End-Semester Examination (ESE) marks are keyed into the system by the Controller's office staff, who alone have access to these marks. Once this is done, the results can be printed neatly using a single click of the Adhyaksha software, for any class by the Controller. Mark sheet printing can be done in bulk for an entire class or for an individual student by the Controller's office, again through just a few clicks in Adhyaksha. Reprinting of duplicate marksheets is also provided for. Supplementary Examination Nominal rolls are automatically generated by Adhyaksha - they only have to be checked and submitted online by the HoD with a single click. Improvements in CIA and ESE results are keyed in as described earlier, and results and mark sheet printing proceeds as detailed.
Regular backups of this sensitive and crucial data are maintained by in the central server system and in tape backups. Computerization thus incredibly speeds up the entire process and minimizes human errors. Also, a comprehensive record of each student’s academic performance is centrally maintained in this way. 2) Online Testing and Evaluation Package - "Pariksha" Online tests and examinations are held for the Skill-based Subjects, viz. General Knowledge and Analytical Reasoning Levels 1, 2 and 3. These papers are compulsory for all undergraduate students. The software application for this purpose was developed and deployed entirely in-house by the faculty of the Department of Computer Science. Its salient features are:
The uniqueness of this online testing process lies in the fact that the system is highly secure, dependable, paperless, student-friendly and quick, with the results of the examination being available instantaneously. |
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